Purchasing Assistant

The Purchasing Assistant is responsible for obtaining quotes for cost and lead-times, creating POs for materials and supplies, sending POs so suppliers by email or fax, progressing deliveries and chasing late suppliers, and monitoring stock levels and re-ordering consumables.

• Create and process Purchas Orders in Oracle
• Faxing and sending of POs to suppliers.
• Monitoring the progress of deliveries against POs
• Chasing late delivers from suppliers.
• Monitoring of minimum stock levels and ordering of manufacturing consumables
• Ordering inventory control in Oracle
• Stock level and inventory audits
• Progress tracking of shipments and reporting of delays
• Evaluate quotations and liaise with suppliers on cost, delivery, and quality
• Participate in regular, formal liaison with other procurement staff and customers to ensure pro-active purchasing.
• Expedite overdue orders
• Assist Oracle users with any Requisition or Purchase related issues
• Facilitate the purchasing of raw materials, equipment, machinery, and supplies at the most favorable prices consistent with desired quality, quantity, delivery, and other factors.
• Identify opportunities for cost/service improvements and works with own and other teams to implement agreed changes.
• Maintain integrity of internal computer purchasing systems. (Oracle).
• Ensure all information on Purchase Order is complete and provide any additional information to Supplier
• Manage allocated suppliers
• Adhere to the Quality Standards as prescribed by ISO 9001 and TQM principles
• Ensure completion of transactions on system for returns to suppliers
• Create and maintain supplier files
• Report on KPI’s for measurement of performance of suppliers
• Perform supplier Audits and ensure effective supplier selection
• Perform other duties as may be directed by the Company from time to time.

• The right to work in Australia
• Purchasing administration in a manufacturing environment using ERP systems
• Knowledge of and experience with the use of part numbering, revision, batch, and serial number systems.
• User experience of Oracle or SAP purchasing and finance modules
• BPICS accredited training in materials control or purchasing
• Computer literacy – integrated system.
• Excellent communication skills
• Experience in sourcing products from International Suppliers.
• HSC and/or Formal Purchasing Materials Management qualification or equivalent.